Room Reservations FAQs

  • General Questions

    The East Side Program Room is a versatile space designed for group meetings, workshops, and community programs. Located on the main floor of the branch, it offers easy access and free parking. 

    Room details 

    • Size: 480 sq. ft. 
    • Capacity: Up to 40 people (seated). 
    • Layout: Flexible setup options; renters are responsible for arranging tables and chairs. 

    Included features 

    • 86" Digital Interactive Screen for presentations and collaborative activities. 
    • Furniture: 40 chairs and 6 tables. 
    • Fixtures: Sink and counterspace. 
    • Free Wi-Fi for all attendees. 

    Not included 

    • Laptop (can be reserved separately if needed). 

    Accessibility 

    • Located on the main floor for easy access. 
    • Barrier-free entry and washrooms. 
    • Suitable for patrons with mobility needs. 

    Spaces are prioritized for library-related programming. After those needs are met, any individual (18+), community group, non-profit, or business can request to reserve a space for educational, cultural, or leisure purposes. All bookings are subject to Library approval.

    Use of space must align with the Library’s atmosphere, values, limitations of the physical space, and should not interfere with regular library operations. Activities that would be considered inappropriate include:

    • Private social functions (e.g., parties, showers)
    • Trade exhibitions
    • Religious services
    • Direct sales of products or services

    Controlled substances, open flames, and incense are not permitted. View our Code of Conduct policy for more information about how users can maintain a safe, shared space at the Library. 

    Exceptions to prohibited activities may be made by submitting a written request to the Library CEO for special consideration.

    You are responsible for your own setup and cleanup. Additional setup services may be arranged for a fee.

    No. Use of library spaces by any group or organization does not constitute endorsement by the Library Board of that group’s beliefs or policies.

    Unless the event is co-sponsored by the Library or receives approval from the CEO, your promotional materials must clearly state your group’s name and include the disclaimer:

    “This program is not sponsored by the Guelph Public Library and the Library carries no responsibility for its content.”

    • We require a minimum of two weeks' notice for a new booking.
    • You can book a space up to 6 weeks in advance, for a maximum of 4 consecutive bookings.
    • All requests will be reviewed by a Guelph Public Library staff member, who will contact you within two working days (Monday to Friday 9 am to 5 pm).
    • Your space will be held, but the booking is not official until you receive confirmation from Guelph Public Library staff, and your payment is processed.

    Yes. Use the link in your reservation notification email to cancel your bookings. Cancellations processed within 2 days of your event are non-refundable.