Space rentals
Reserve a space
Please read our Reservation policy prior to placing your request.
Once your reserveration is confirmed by Library staff, submit payment in full at least 2 weeks prior to your reservation.
We look forward to offering more reservation opportunities in 2027, following the opening of our New Central Library.
Fee Schedule
Fees are based on the room size. A not-for-profit rate is available, unless admission fees or donations are being collected. All fees are subject to HST.
East Side Branch - Program Room
Rates
Standard hourly rate:
- $30/hr
Not-for-profit hourly rate:
- $20/hr
Equipment (hourly rates):
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LCD projector: $20/hr
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Lectern (table top): $2/hr
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Microphone and speaker: $5/hr
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Easel whiteboard: $2/hr
Additional Services:
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Setup assistance: $30
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Technical support: $30
Penalties:
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Non-sufficient funds charges: $25+
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Failure to vacate: $50/15 min
Hours & Information
Space reservation FAQ's
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Room details
- Size: 480 square feet
- Capacity: Up to 40 people (seated)
- Layout: Flexible setup options; renters are responsible for arranging tables and chairs
Included features
- 86-inch digital interactive screen for presentations and collaborative activities
- Furniture: 40 chairs and six tables
- Fixtures: Sink and counterspace
- Free Wi-Fi for all attendees
Not included
- Laptop (can be reserved separately if needed)
Accessibility
- Located on the main floor for easy access
- Barrier-free entry and washrooms
- Suitable for patrons with additional mobility needs
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Anyone 18 years or older from community groups, not-for-profits, or businesses can request to reserve a Library space for education, culture, or leisure purposes. All bookings are subject to Library approval.
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You can view space availability up to six weeks in advance.
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Use of space must align with the Library’s atmosphere, values, limitations of the physical space, and should not interfere with regular library operations. Activities that would be considered inappropriate include:
- Private social functions (e.g., parties, showers)
- Trade exhibitions
- Religious services
- Direct sales of products or services
Controlled substances, open flames, and incense are not permitted. View our Code of Conduct policy for more information about how users can maintain a safe, shared space at the Library.
Exceptions to prohibited activities may be submitted in writing to roombookings@guelphpl.ca, opens a new window for special consideration.
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You are responsible for your own setup and cleanup. Additional setup services may be arranged for a fee.